Charter Bus Prices in Wichita
Are you planning group transportation and wondering how much it costs to rent a charter bus in Wichita? You've come to the right place! We know that pricing is a huge part of any trip, so we've put together this helpful guide to help you understand how we structure our charter bus rental prices in Wichita. Whether you're organizing a corporate event downtown, a wedding at Botanica, a school field trip to Exploration Place, or a K-State football game in Manhattan, we make it easy to compare options and find the best solution for your itinerary and budget.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Wichita?
The cost of renting a charter bus in Wichita typically ranges from $1,100 to $6,500+ depending on several key factors: vehicle size, trip duration, mileage, time of year, and exact pickup/drop-off locations. Smaller vehicles like 18-, 20- and 25-passenger minibuses generally cost $1,100–$3,500 per day, while full-size 56-passenger motorcoaches run $2,800–$6,500+ for multi-day trips. Local single-day rentals within Wichita usually fall at the lower end of the spectrum, while longer out-of-town or overnight trips will be higher. Additional expenses such as tolls, parking fees, and driver hotel/lodging (if required) are not included in the base rental price and must be factored into your overall budget.
To get an exact quote, call our team anytime at 316-910-5980 with your trip details—we'll quickly provide you with accurate pricing and available options!
What Factors Influence Charter Bus Prices in Wichita?
Several variables affect the final price of your charter bus rental in Wichita:
- Vehicle Type & Size: Larger buses cost more than smaller ones. Minibuses (18–25 seats) are less expensive than full-size 56-passenger coaches.
- Trip Duration: Rentals are billed hourly, daily, or by mileage. Multi-day and long-distance trips increase total cost.
- Distance Traveled: Longer trips mean higher mileage charges.
- Seasonality: Demand spikes during spring/fall (school trips, sports seasons), affecting availability and rates.
- Itinerary Details: Multiple stops, layovers, or complex routing can add to the cost.
- Additional Expenses: Tolls (e.g., Kansas Turnpike), parking fees, and driver lodging (required for multi-day trips) are extra.
When you contact us for a quote, please have the following information ready: number of passengers, pickup/drop-off addresses, departure/return dates and times, and any special requests (e.g., Wi-Fi, ADA accessibility). This helps us give you the most accurate pricing possible.
SSample Trip Pricing in Wichita
To help you budget for your next event, here are five sample charter bus itineraries with estimated pricing based on recent quotes. Please note that these are example rates; your actual cost may vary depending on availability, exact mileage, and current demand. For the most accurate quote, contact us with your specific trip details.
Example #1
A local tech company needs to shuttle 40 employees daily from downtown Wichita high-rise apartments to their suburban campus in the Wilson Estates Medical Park near E. 21st St. N. They book a 56-passenger charter bus for a two-week pilot program, running two round trips per day (approx. 15 miles each way). The service operates Monday–Friday for 10 days. Estimated cost: $4,500 ($450 per day), plus minimal tolls/parking. The company pays the bill and provides the driver with access to an on-site cafeteria for breaks between runs.
Example #2
An elementary school in the Wichita Public Schools district is taking 50 students and chaperones on a field trip to the Kansas State Capitol and Brown v. Board of Education National Historic Site in Topeka. They require one 56-passenger bus with DVD monitors for educational videos. The trip covers 300 miles round-trip and includes one overnight stay. Estimated cost: $3,900 ($1,950 per day for a two-day rental), not including the driver's hotel room, which the school books at a nearby budget hotel. The final invoice reflects the base rate plus reimbursement for the driver's lodging.
Example #3
A bride and groom are hosting their ceremony at a church on North Broadway and the reception at a venue in Old Town Wichita. To keep guests safe and on schedule, they arrange a continuous shuttle loop using a 25-passenger minibus. The service runs for six hours, transporting guests between several downtown hotels and the reception hall. Estimated cost: $1,800 ($300 per hour for six hours). The couple splits the expense with family members and tips the driver at the end of the night.
Example #4
The Wichita State University baseball team has an away game against the University of Oklahoma. They need a 56-passenger charter bus with extra luggage space for equipment bags. The trip covers 340 miles round-trip and requires a single day of travel. Estimated cost: $2,200 (flat rate for a one-day, out-of-town trip). The athletic department handles payment and provides the driver with a meal per diem.
Example #5
A local Wichita church is organizing a weekend retreat for 30 members at a campground in the Flint Hills region. They book a 35-passenger minibus for three days, departing Friday afternoon and returning Sunday evening. The destination is 100 miles from Wichita, and the bus remains parked at the site during the retreat. Estimated cost: $3,000 ($1,000 per day for three days). Attendees contribute to the transportation fund as part of their retreat registration fee.
Example #6
An industry association is hosting its annual convention at the Century II Performing Arts & Convention Center in downtown Wichita. With 1,000 attendees staying at hotels across the city, organizers contract five 56-passenger buses to run continuous shuttles between the convention center and designated hotel hubs during peak hours. Each bus is needed for eight hours per day over a three-day event. Estimated cost: $6,400 per bus ($800 per day for three days), totaling $32,000 for the entire fleet. The convention budget covers transportation, and planners coordinate closely with hotel loading zones to ensure smooth operations.
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